The finance office will be going through a drastic change in the coming weeks to make it go ‘paperless’.
The ministry has officially made the decision to disallow dispatching of manual data and implement the ‘E-Office System’.
A circular has been issued in this regard and has instructed all officers and staff members to ensure that the new system is implemented and put into effect immediately.
The claim is that the system will not only ensure greater efficiency but will also deliver high-level performance.
The finance office had inaugurated the E-Office System earlier, but it was not fully implemented and manual office activities were still taking place.
The ministry has announced that after January 1st, 2019 no official will be allowed to carry out work manually.
However, some concerned officials have been instructed to keep hard copies of files, approved cases processed through E-Office System and data with them at least for upcoming 6 months, to avoid any inconvenience.
The instructions also state that no officer will share login/password details with anyone, while senior officials will be in charge of all the scanning duties for their departments.
Scanners for official files have been installed in the office of the joint secretaries, the officers have been instructed to consult the IT department for concerns.
Sources state that the finance office, among other ministries, was the first to take the step towards this initiative.
Earlier in September, Finance Secretary Arif Ahmad Khan had inaugurated the E-Office System while instructing all officers and staff to learn e-office skills and gain benefit from the system.
However, sources also say that most staff members were reluctant to go digital as they were used to handling paperwork.
Training was also given earlier to ministry officials by the National Information Technology Board (NITB) to ensure digitalization of office records.
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